For individuals with low vision, accessing printed materials can present unique challenges. These individuals, who are neither fully sighted nor completely blind, require documents formatted in a way that accommodates their specific visual needs. This is where large print documents become essential. But where can you print large documents that adhere to accessibility standards and ensure readability? Understanding the guidelines for large print is the first step in finding the right printing solutions.
Understanding Large Print Guidelines for Readability
Creating effective large print documents isn’t simply about increasing font size. It involves a thoughtful approach to typography, spacing, and formatting to maximize readability for those with visual impairments. Organizations like the ACB Board of Publications have established best practices to ensure clarity and accessibility. Here are some key guidelines to consider when preparing your documents for large print, which will be crucial when you look for places to print:
Font Choices Matter
The choice of font significantly impacts readability. A clear and simple font style is paramount.
- Base Font: Arial, in 18pt size and not bold, is recommended as a base font. Its simplicity and clear letterforms enhance readability for individuals with low vision.
Headings for Clear Navigation
Headings act as signposts within a document, guiding the reader through the content. In large print, their role is even more critical.
- Headings: Use flush left alignment and bold formatting. Heading sizes of 22pt and Subheading sizes of 20pt provide clear visual hierarchy without being overwhelming.
Spacing for Comfortable Reading
Adequate spacing between lines and paragraphs prevents text from appearing cramped and overwhelming, contributing significantly to reading comfort.
- Spacing: Employ 1.15 line spacing within paragraphs.
- Paragraphs: Utilize blocked paragraphs with a single blank line before and between headings/subheadings and the main text. This creates visual separation and improves readability.
Margins and Alignment for Reduced Clutter
Generous margins and left-aligned text contribute to a less cluttered and more accessible page layout.
- Margins: Maintain clear 1-inch margins for the top, left, and right sides of the page.
- Alignment: Use a flush left margin with a ragged right margin. This is generally easier to read than fully justified text for individuals with low vision.
Emphasis and Lists for Clarity
Visual cues for emphasis and well-structured lists are essential for highlighting key information and breaking down complex content.
- Emphasis: Use underlining for emphasis rather than bolding, which can sometimes blur for individuals with low vision.
- Bullets: Employ large, solid, dark bullets for lists, eliminating blank lines between bullet points to maintain visual coherence.
- Lists: Primarily use bulleted lists. If numbering is necessary, ensure the numbers are the same size and easily legible.
- Hanging Indent: For list items, align subsequent lines directly below the first item, with the bullet point indented to the left margin. This improves visual organization.
Columns and Notes for Organized Information
For documents that require columns or notes, specific formatting considerations ensure accessibility.
- Columns: Opt for a single column per page to avoid visual confusion.
- Horizontal Connections: When connecting related columns of information, such as in a table of contents, use leader dots to guide the eye horizontally.
- Notes: Place notes or citations at the end of the article to maintain a clean and uncluttered main text.
Where to Find Large Document Printing Services
Now that you understand the guidelines for creating accessible large print documents, the next step is to find where you can print large documents that meet these standards. Here are several options to consider:
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Specialized Print Shops: Some print shops specialize in accessible document formats, including large print. Search online for “large print services” or “accessible printing services” in your area. When contacting these services, inquire specifically about their experience with large print guidelines and their ability to accommodate the formatting requirements outlined above.
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Local Libraries: Many public libraries offer printing services and may have equipment capable of producing large print documents. Furthermore, libraries often have accessibility services and staff who can guide you or connect you with appropriate resources. Inquire at your local library about their printing capabilities and accessibility support.
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Online Printing Services: Numerous online printing services offer document printing and binding. While not all may explicitly advertise “large print,” you can often upload your properly formatted document and specify print settings, such as paper size and font adjustments. Look for services that allow customization and consider contacting their customer support to confirm their ability to handle your large print needs.
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Disability Service Organizations: Organizations that support individuals with visual impairments may offer printing services or have partnerships with print providers who understand accessibility requirements. Contact local or national organizations serving the visually impaired to inquire about printing resources and recommendations for where to print large documents.
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University Disability Services: If you are affiliated with a university or educational institution, their disability services department is an excellent resource. They often provide document accessibility services for students and faculty, including large print production.
Conclusion
Creating and printing large documents that are truly accessible requires attention to detail and adherence to established guidelines. By understanding these best practices and knowing where to print large documents, you can ensure that your printed materials are inclusive and readable for everyone, especially individuals with low vision. When seeking printing services, always communicate your needs clearly, emphasizing the importance of large print guidelines to achieve optimal readability and accessibility.
