Implementing a robust asset management system often relies on QR codes for quick identification and access to information. For users of MaintainX, a popular platform for maintenance management, printing QR codes for assets can be a crucial step. While MaintainX doesn’t offer a direct QR code printing feature, several effective workarounds are available. This article explores practical methods for printing QR codes to streamline your asset tracking within MaintainX, drawing on real-world experiences shared by users.
One straightforward solution involves using a Dymo LabelWriter printer. Users have found success with models like the Dymo LabelWriter 550, a compact and cost-effective option. Priced around $85, this printer can be dedicated to generating QR code labels for your maintenance operations. To utilize this method, you’ll need Dymo brand 1” x 1” labels, as aftermarket alternatives may not be compatible with the Dymo LabelWriter 550.
The process involves a simple copy-and-paste workflow. Within MaintainX’s parts library, each item is assigned a unique QR code and an alphanumeric value. By double-clicking and copying this alphanumeric string, you can then paste it directly into the Dymo software. The Dymo application readily converts this text into a QR code label, which you can then print. While this is a manual step, it provides a functional way to bridge the gap and print QR codes for your MaintainX assets using a dedicated label printer.
For businesses requiring a larger volume of labels or seeking integration with existing office equipment, standard desktop printers offer a viable alternative. Companies like OnlineLabels.com provide label sheets specifically designed to align with MaintainX export templates. This method allows you to print QR codes on standard laser or inkjet printers, leveraging equipment you likely already have.
OnlineLabels.com offers sheets like the OL2679, which are compatible with common label sizes used in asset tagging. For enhanced durability, especially in demanding environments like manufacturing floors, polyester film labels are recommended. To further protect the printed QR codes from damage or removal, a clear overlaminate label, such as OnlineLabels.com’s OL805 with a “Do Not Remove – Maintenance Dept” message, can be applied. This adds a layer of security and longevity to your asset tags, preventing tampering and ensuring the QR codes remain scannable over time. This two-layer approach combines the practicality of sheet printing with added durability for industrial applications.
For ultimate durability and a professional look, consider creating stainless steel asset tags with laser-etched QR codes. This method is particularly suitable for long-lasting asset identification. Utilizing a CO2 laser and a product like Ceramark, you can permanently etch QR codes onto stainless steel tags. Ceramark is sprayed onto the steel prior to etching, enabling CO2 lasers to mark the metal effectively.
To generate the QR code images, free online QR code generators can be used. By providing a list of asset numbers, these generators can create corresponding QR code image files in bulk. These images can then be incorporated into a design with your company logo and asset number text, before being etched onto the stainless steel tags using the laser. Finally, applying a strong adhesive like 3M double-sided foam tape allows for secure attachment of the tags to your assets. This method yields highly durable and professional-looking asset tags ideal for harsh environments and long-term use.
For high-volume label printing, especially when initially setting up your MaintainX asset tracking system, a Brady label printer combined with Excel export functionality offers an efficient solution. By exporting your asset data from MaintainX into an Excel spreadsheet, you can then use this data to drive a Brady label printer. Brady printers are designed for industrial labeling and can quickly produce large quantities of labels. One user reported printing over 100 labels in approximately 10 minutes using this method. This approach is well-suited for rapid deployment of QR code asset tags across a large number of items, leveraging the speed and capabilities of specialized label printing equipment.
In conclusion, while MaintainX doesn’t natively print QR codes, several effective methods are available to bridge this gap. From cost-effective Dymo label printers for on-demand printing to standard printers with label sheets for larger volumes, and durable laser-etched stainless steel tags for long-lasting identification, there’s a solution to fit various needs and budgets. By considering these user-tested approaches, you can successfully implement QR code asset tracking within MaintainX and optimize your maintenance management processes.
