How to Print Avery Labels in Word: A Comprehensive Guide

Avery labels are a ubiquitous solution for organization, mailing, and product branding, prized for their customizability and user-friendliness. From address labels to shipping labels, and even product labels for your handmade crafts, Avery offers a diverse range of products readily available online and in stores. The beauty of Avery labels lies in their compatibility with standard home printers, eliminating the need for specialized equipment. The key to effortlessly creating professional-looking labels is mastering how to use Avery templates within Microsoft Word. This guide will walk you through the process of printing Avery labels in Word, ensuring your labels are perfectly aligned and ready to use.

Understanding Avery Templates in Word

When you purchase Avery labels, you’ll notice a product number prominently displayed on the packaging. This number is your key to accessing Avery’s extensive library of free templates, many of which are conveniently integrated directly into Microsoft Word. These templates eliminate the guesswork and hassle of manual formatting, ensuring your designs align perfectly with your Avery label sheets. Whether you need to create address labels for a large mailing or product labels for your small business, Avery templates in Word simplify the process and guarantee professional results.

Step-by-Step Guide: How to Print Avery Labels in Word

Using Avery templates in Word streamlines the label printing process. Follow these detailed instructions to create and print your Avery labels efficiently:

Accessing Avery Templates within Microsoft Word

1. Identify Your Avery Product Number: Locate the Avery product number on your label packaging. This number is crucial for finding the correct template.

   Avery product packaging highlighting the product number

   Alt: Avery label packaging with product number clearly visible, essential for template identification.

2. Open Microsoft Word and Navigate to the “Mailings” Tab: Launch Microsoft Word and open a blank document. In the top ribbon menu, click on the “Mailings” tab.

   Microsoft Word interface highlighting the Mailings tab

   Alt: Screenshot of Microsoft Word interface, emphasizing the “Mailings” tab in the ribbon menu.

3. Select “Labels”: Within the “Mailings” tab, locate the “Create” group on the left side and click on the “Labels” option.

   Mailings tab in Word with the Labels option selected

   Alt: “Mailings” tab in Microsoft Word ribbon, with the “Labels” button in the “Create” group highlighted.

4. Open Label Options: In the “Envelopes and Labels” dialog box that appears, click on the “Options” button.

   Envelopes and Labels dialog box in Word, Options button highlighted

   Alt: Pop-up dialog box labeled “Envelopes and Labels” in Microsoft Word, pointing to the “Options” button.

5. Choose Avery as Label Vendor: In the “Label Options” dialog box, find the “Label vendors” dropdown menu. Select “Avery US Letter” from the list.

   Label Options dialog box with Avery US Letter selected as label vendor

   Alt: “Label Options” dialog box showing “Avery US Letter” selected from the “Label vendors” dropdown menu.

6. Find Your Product Number: Scroll through the “Product number” list to find the number that matches your Avery label packaging. The product numbers are typically listed numerically, making it easy to locate yours.

   Label Options dialog box showing product numbers, ready for selection

   Alt: “Label Options” dialog box in Microsoft Word, displaying the “Product number” list for Avery labels.

7. Confirm Your Selection: Once you’ve found and selected your product number, click “OK” in the “Label Options” dialog box, and then “OK” again in the “Envelopes and Labels” dialog box to close it.

Creating Labels with Identical Information

If you are creating labels with the same content, such as return address labels or labels for a bulk mailing with a single address:

1. Type Directly into the Address Box: In the “Envelopes and Labels” dialog box (which reappears if you closed it), type the information you want to appear on all labels directly into the “Address” box.

   Envelopes and Labels dialog box with text entered in the address box for identical labels

   Alt: “Envelopes and Labels” dialog box in Microsoft Word, showing text input in the “Address” field for creating identical labels.

2. Print Your Labels: Click the “Print” button to print your sheet of identical Avery labels directly.

Creating Labels with Unique Information

For labels that require different information on each, such as name tags or address labels from a mailing list:

1. Select “New Document”: In the “Envelopes and Labels” dialog box, instead of typing in the “Address” box, click the “New Document” button. This will open a new Word document formatted with the Avery label template you selected. You will likely see gridlines indicating the boundaries of each label.

2. Customize Individual Labels: Click into each label area within the new document and type or insert the unique information for each label. You can customize each label with different text, images, or formatting as needed.

   Word document displaying Avery label template gridlines for individual customization

   Alt: Microsoft Word document showing gridlines of an Avery label template, ready for individual label customization.

3. Print Your Customized Labels: Once you have customized all your labels, press “Ctrl + P” (or Cmd + P on Mac) to open the print dialog box and print your Avery labels.

Downloading Avery Templates from the Avery Website

If you cannot find your specific Avery product number listed in Word’s built-in templates, you can easily download it from the Avery website:

1. Visit the Avery Website: Go to https://www.avery.com/templates in your web browser.

2. Enter Your Product Number: In the search bar on the Avery templates page, enter the product number from your Avery label packaging and click search.

   Avery website templates page with product number search bar highlighted

   Alt: Avery website template page, focusing on the product number search bar for template lookup.

3. Select Your Product: Click on your specific product from the search results to view available templates and software options.

   Avery website search results page displaying product options

   Alt: Avery website search results page, highlighting product options for template download.

4. Choose Microsoft Word Template: Select the template designed for Microsoft Word. Look for an icon or button indicating “Microsoft Word” or “Download Template for Word.”

   Avery website template download options, highlighting Microsoft Word option

   Alt: Avery website template download section, specifically pointing out the “Microsoft Word” template download option.

5. Download the Template: You may be prompted to enter your email address before downloading the template. Provide your email or opt out of promotional emails if you prefer and proceed with the download.

   Avery website email signup form before template download

   Alt: Avery website form requesting email address before allowing template download.

6. Open the Downloaded Template: Once the template file has downloaded (usually in .doc or .docx format), open it. It should automatically open in Microsoft Word with the Avery template applied, ready for you to add your content and print.

   Downloaded Avery template open in Microsoft Word, ready for content input

   Alt: Microsoft Word displaying a downloaded Avery label template, prepared for user content and printing.

Tips for Successful Avery Label Printing

• Perform a Test Print: Before printing on your actual Avery label sheets, always perform a test print on a plain sheet of paper to ensure alignment and content are correct. Hold the test print against your Avery label sheet to check alignment accuracy.
• Printer Settings: Ensure your printer settings are appropriate for labels. Often, selecting a heavier paper stock or “labels” setting in your printer’s media type options can improve print quality and prevent smudging.
• Label Sheet Loading: Load your Avery label sheets into your printer correctly, usually face-up and according to your printer’s manual for specialty media.
• Avoid Overfilling Labels: While Avery templates provide guidelines, avoid overcrowding labels with too much text or images, which can make them difficult to read and appear less professional.
• Regularly Update Word: Keeping your Microsoft Word software updated can help ensure compatibility with the latest Avery templates and printer drivers.

Final Thoughts on Printing Avery Labels in Word

Printing Avery labels in Word is a straightforward process thanks to Avery’s user-friendly templates and Word’s intuitive interface. By following these steps and utilizing Avery’s resources, you can efficiently create and print professional-looking labels for a variety of purposes. Whether for personal organization, business mailings, or product labeling, mastering How To Print Avery Labels In Word is a valuable skill that saves time and ensures a polished finish for all your labeling needs. Start creating your custom Avery labels in Word today and experience the ease and efficiency firsthand.