How Do I Print A Gmail Email: Easy Methods & Solutions?

Printing a Gmail email can be straightforward when you know the steps, ensuring you get a hard copy of important information. At amazingprint.net, we provide clear guidance and solutions for all your printing needs, including printing from Gmail. Discover easy and effective methods to print your Gmail emails and explore related printing services for a seamless experience.

1. Why Can’t I Print Directly From My Gmail App?

The absence of a direct print button within the Gmail app can be perplexing. Let’s explore the reasons behind this and how to overcome the challenge.

Many users have reported the disappearance of the print command in the Gmail app on both iPhones and iPads. This issue has led to significant inconvenience, with numerous user groups discussing the problem. Unfortunately, Google has not yet restored this essential function, leaving users searching for alternative methods.
Gmail App Interface

1.1. Understanding the Gmail App Limitations

The Gmail app, while convenient for managing emails on the go, often lacks the full functionality of the desktop version. One of the missing features that many users find frustrating is the absence of a direct print option. This limitation means you can’t simply tap a print button within the app and send your email to a printer.

The design philosophy behind mobile apps often prioritizes a streamlined user interface, which can sometimes result in the removal of features that are deemed less essential. Printing, while important, may not be considered a primary function for a mobile email app, leading to its omission.
Email display on iPad

1.2. Common User Frustrations

Many users express frustration over the missing print functionality. For example, one user highlighted the inconvenience of not having a print command in the Gmail app on their iPhone or iPad, noting that Google has not restored this important function despite numerous user complaints. This sentiment is echoed by many others who find the absence of a print option to be a significant drawback.

The need to find workarounds or switch to other apps to print emails adds extra steps to what should be a simple task. This can be particularly annoying when users need to quickly print an important email while on the move.
User frustration with missing print command

1.3. Why Google Hasn’t Fixed It

The reasons behind Google’s decision to omit the print function from the Gmail app are not explicitly stated, but we can infer some potential factors:

Prioritization of Features: Google may prioritize other features that they believe are more essential for the majority of users. The development team may focus on improvements related to email management, search, and integration with other Google services.
User Interface Simplicity: Mobile apps often aim for a clean and simple interface. Adding a print button might be seen as cluttering the screen and making the app less intuitive to use.
Alternative Solutions: Google may assume that users can easily access their emails through a web browser on their mobile devices, where printing is readily available. They might also expect users to forward emails to other apps that offer printing functionality.
Technical Challenges: Implementing a reliable and seamless printing solution across all devices and printers can be technically challenging. Google may be working on a more comprehensive printing solution that will be integrated into the app in the future, but it is not yet ready for release.
Low Usage: If Google’s data indicates that only a small percentage of users regularly print emails from their mobile devices, they may decide that the effort required to add and maintain a print function is not justified.

Despite these potential reasons, the absence of a print option remains a pain point for many Gmail app users. Understanding the limitations of the app and exploring alternative methods can help you overcome this challenge and print your emails efficiently.

2. How Do I Print A Gmail Email From A Computer?

Printing a Gmail email from a computer is a straightforward process. Follow these steps to get a hard copy of your email:

Open Gmail: Go to the Gmail website and log in to your account.
Open the Email: Click on the email you wish to print.
Find the Print Option:
- Using the Three Vertical Dots: Look for the three vertical dots (More options) located at the top-right of the email. Click on these dots.
- Select “Print”: From the dropdown menu, select “Print”.
Adjust Print Settings: A print preview window will appear. Here, you can adjust settings such as:
- Printer: Choose your desired printer from the dropdown list.
- Pages: Specify whether to print all pages or a specific range.
- Layout: Select portrait or landscape orientation.
- Color: Choose between color or black and white printing.
- Headers and Footers: Decide whether to include headers and footers.
- Background Graphics: Enable or disable background graphics.
Print the Email: Once you have adjusted the settings to your liking, click the “Print” button.

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2.1. Printing with Chrome

If you are using the Chrome browser, the printing process is similar but with a few slight differences:

Open Gmail in Chrome: Log in to your Gmail account.
Open the Email: Select the email you want to print.
Access Print Option: Click the three vertical dots at the top-right of the email and select “Print.”
Chrome Print Preview: Chrome’s print preview window will appear.
Adjust Settings: Modify settings as needed, such as destination printer, number of copies, layout, color, and more.
Print: Click the “Print” button to send the email to your printer.

2.2. Printing with Safari

For Safari users on macOS, here’s how to print a Gmail email:

Open Gmail in Safari: Access your Gmail account through Safari.
Open the Email: Choose the email you want to print.
Find the Print Option: Click the “File” menu in the top menu bar and select “Print.” Alternatively, use the keyboard shortcut Cmd + P.
Safari Print Dialog: The Safari print dialog will appear.
Adjust Settings: Adjust the print settings, including printer selection, page range, and layout.
Print: Click the “Print” button to print the email.

2.3. Printing Attachments

To print attachments from a Gmail email, follow these steps:

Open the Email: Open the email containing the attachment you want to print.
Download the Attachment: Click on the attachment to download it to your computer.
Open the Attachment: Locate the downloaded file and open it with the appropriate program (e.g., PDF reader for PDF files, image viewer for images).
Print the Attachment: In the program you used to open the attachment, go to “File” and select “Print.” Adjust the print settings as needed and click “Print.”

2.4. Troubleshooting Common Issues

Sometimes, printing from Gmail can encounter issues. Here are a few common problems and their solutions:

Printer Not Listed: Ensure your printer is properly connected to your computer and turned on. If it still doesn’t appear, try restarting your computer and printer.
Print Preview Not Loading: If the print preview is not loading, try clearing your browser’s cache and cookies. Also, ensure your browser is up to date.
Incorrect Formatting: If the email prints with incorrect formatting, try adjusting the print settings to remove headers and footers or background graphics. You can also try printing from a different browser.
Missing Images: If images are missing from the printed email, make sure that “Background Graphics” is enabled in the print settings.

By following these steps and troubleshooting tips, you can easily print your Gmail emails from a computer.

3. How To Print A Gmail Email From An iPhone Or iPad?

Printing a Gmail email from an iPhone or iPad can be a bit tricky due to the absence of a direct print option within the Gmail app. However, there are several workarounds to accomplish this task. Here’s how:

Using AirPrint:
- Open the Email: Open the Gmail app on your iPhone or iPad and select the email you want to print.
- Tap the Three Dots: Look for the three dots (More options) usually located at the top-right corner of the email.
- Choose “Print”: If the print option is available, it will appear in the dropdown menu. Tap “Print.”
- Select Printer: Choose your AirPrint-compatible printer from the list.
- Adjust Settings: Adjust settings like number of copies and page range.
- Print: Tap “Print” to send the email to your printer.
Using the Share Sheet:
- Open the Email: Open the Gmail app and select the email you want to print.
- Tap the Share Icon: Look for the share icon (usually a square with an arrow pointing upwards) and tap it.
- Choose “Print”: Scroll through the options in the share sheet and select “Print.”
- Select Printer: Choose your AirPrint-compatible printer.
- Adjust Settings: Adjust settings as needed.
- Print: Tap “Print.”
Forwarding to the Mail App:
- Open the Email: Open the Gmail app and select the email you want to print.
- Forward the Email: Tap the three dots and choose “Forward.”
- Send to Yourself: Enter your own email address in the recipient field and send the email.
- Open in Mail App: Open the Mail app on your iPhone or iPad and find the email you just forwarded.
- Print from Mail App: In the Mail app, tap the reply arrow at the bottom of the screen and select “Print.” Adjust settings and print.

Print options on iPhone

3.1. AirPrint Compatibility

AirPrint is Apple’s technology that allows you to print wirelessly from your iPhone or iPad to an AirPrint-compatible printer. Ensure that your printer supports AirPrint before attempting to print directly from your device. You can find a list of AirPrint-compatible printers on Apple’s support website.

3.2. Printing Without AirPrint

If you don’t have an AirPrint-compatible printer, here are a few alternative methods:

Use a Printing App:
- Download a third-party printing app from the App Store, such as Printer Pro or Print n Share.
- Follow the app’s instructions to connect to your printer and print the email.
Email to Computer:
- Forward the email to your computer.
- Open the email on your computer and print it using the methods described in Section 2.
Google Cloud Print (If Available):
- If your printer supports Google Cloud Print, you can use it to print from your iPhone or iPad.
- Set up your printer with Google Cloud Print and then use the share sheet to print.

3.3. Troubleshooting Printing Issues on iOS

Encountering issues while printing from your iPhone or iPad is not uncommon. Here are some troubleshooting steps:

Printer Not Showing Up: Ensure your printer is turned on and connected to the same Wi-Fi network as your iPhone or iPad.
AirPrint Not Working: Restart your printer and your iOS device. Make sure your printer’s firmware is up to date.
Print Job Stuck: Cancel the print job and try again. Check for any error messages on your printer’s display.
Incorrect Formatting: Try printing from a different app or using a different method (e.g., forwarding to the Mail app).

3.4. Alternative Apps for Printing

If the Gmail app continues to give you trouble, consider using alternative email apps that offer better printing support:

Apple Mail App: As mentioned earlier, the Mail app on iOS provides a straightforward printing option.
Microsoft Outlook: The Outlook app for iOS also supports printing and offers a range of features.
Third-Party Email Apps: Explore other email apps in the App Store that may offer better printing functionality.

By following these methods and troubleshooting tips, you can successfully print your Gmail emails from your iPhone or iPad, even without a direct print option in the Gmail app.

4. What Are The Best Printer Options For Printing Gmail Emails?

Choosing the right printer can significantly enhance your experience of printing Gmail emails. Whether you need crisp text, vibrant colors, or efficient wireless connectivity, the market offers a variety of options tailored to different needs. Here are some of the best printer options for printing Gmail emails, categorized by their key features and benefits:

4.1. Best Overall Printer: HP OfficeJet Pro 9015e

The HP OfficeJet Pro 9015e stands out as an excellent all-around printer for home and office use. It offers a combination of performance, features, and value, making it ideal for printing Gmail emails and other documents.

Key Features:
- All-in-One Functionality: Prints, scans, copies, and faxes.
- Fast Printing Speeds: Up to 22 ppm (black) and 18 ppm (color).
- Automatic Two-Sided Printing: Saves paper and reduces costs.
- Wireless Connectivity: Supports Wi-Fi, AirPrint, and mobile printing.
- Smart Tasks: Automates repetitive tasks like scanning to email or cloud storage.
Benefits:
- High-quality prints for both text and images.
- Efficient and reliable performance.
- User-friendly interface and mobile app.

HP OfficeJet Pro 9015e

4.2. Best Budget Printer: Canon PIXMA MG3620

For those looking for an affordable printer that doesn’t compromise on quality, the Canon PIXMA MG3620 is an excellent choice. It’s perfect for occasional printing needs, including Gmail emails.

Key Features:
- All-in-One Functionality: Prints, scans, and copies.
- Wireless Connectivity: Supports Wi-Fi and mobile printing.
- Auto Two-Sided Printing: Saves paper.
- Compact Design: Fits easily into small spaces.
Benefits:
- Affordable price point.
- Good print quality for everyday documents.
- Easy to set up and use.

Canon PIXMA MG3620

4.3. Best Laser Printer: Brother HL-L2300D

If you primarily print text-based documents, such as Gmail emails, a laser printer can offer superior speed and efficiency. The Brother HL-L2300D is a reliable monochrome laser printer that delivers sharp, clear text at a low cost per page.

Key Features:
- Fast Printing Speeds: Up to 27 ppm.
- Automatic Two-Sided Printing: Saves paper.
- High-Yield Toner Cartridge: Reduces printing costs.
- Compact Design: Fits well in small offices or home offices.
Benefits:
- Crisp, professional-quality text.
- Fast and efficient printing.
- Low cost per page.

Brother HL-L2300D

4.4. Best Mobile Printer: HP OfficeJet 250 Mobile All-in-One Printer

For professionals who need to print on the go, the HP OfficeJet 250 Mobile All-in-One Printer is an excellent solution. It’s compact, lightweight, and offers wireless connectivity, making it easy to print Gmail emails from your smartphone or tablet.

Key Features:
- Portable Design: Compact and lightweight for easy transport.
- Wireless Connectivity: Supports Wi-Fi Direct and mobile printing.
- All-in-One Functionality: Prints, scans, and copies.
- Battery-Powered: Allows printing without a power outlet.
Benefits:
- Convenient printing on the go.
- High-quality prints and scans.
- Easy to set up and use.

HP OfficeJet 250 Mobile All-in-One Printer

4.5. Key Considerations When Choosing A Printer

When selecting a printer for printing Gmail emails, consider the following factors:

Print Quality: Determine whether you need high-resolution prints for photos and graphics or if crisp text is sufficient.
Printing Speed: Consider how quickly you need to print documents. Laser printers generally offer faster printing speeds than inkjet printers.
Connectivity: Ensure the printer supports the connectivity options you need, such as Wi-Fi, AirPrint, or mobile printing.
Cost Per Page: Calculate the cost per page by considering the price of ink or toner cartridges and their yield.
Features: Decide whether you need additional features like automatic two-sided printing, scanning, copying, or faxing.
Size and Design: Consider the size of the printer and whether it will fit comfortably in your workspace.

By considering these factors and exploring the printer options listed above, you can find the perfect printer for printing Gmail emails and other documents efficiently and effectively.

5. What Are Some Alternative Methods To Print Emails?

If you’re facing difficulties with printing directly from Gmail or prefer alternative methods, several options are available. These alternatives can provide more flexibility, convenience, and additional features. Here are some of the best alternative methods to print emails:

5.1. Using Third-Party Email Clients

One of the simplest alternatives is to use a third-party email client that offers more robust printing options. These clients often provide better control over print settings and can handle complex formatting more effectively.

Microsoft Outlook:
- Features: Outlook offers advanced printing options, including the ability to print specific pages, adjust margins, and include or exclude headers and footers. It also supports printing attachments and calendars.
- How to Use: Configure your Gmail account in Outlook, open the email you want to print, and select “File” > “Print.” Adjust the settings and click “Print.”
Mozilla Thunderbird:
- Features: Thunderbird is a free, open-source email client with powerful printing capabilities. It allows you to customize print settings, preview the output, and print multiple emails at once.
- How to Use: Set up your Gmail account in Thunderbird, open the email, and select “File” > “Print.” Customize the settings as needed and print.
Apple Mail (macOS):
- Features: The built-in Mail app on macOS offers a seamless printing experience with options to adjust paper size, orientation, and scaling.
- How to Use: Add your Gmail account to the Mail app, open the email, and select “File” > “Print” (or press Cmd + P).

Microsoft Outlook print option

5.2. Converting Emails To PDF

Converting an email to a PDF (Portable Document Format) is a versatile alternative that allows you to preserve the email’s formatting and attachments. You can then print the PDF from any device with a PDF reader.

Using Gmail’s Built-In Feature:
- How to Use: Open the email in Gmail, click the three vertical dots (More options), and select “Print.” In the print preview window, choose “Save as PDF” as the destination printer. Save the PDF to your computer and print it using a PDF reader like Adobe Acrobat Reader.
Using Online Conversion Tools:
- How to Use: Forward the email to yourself, download it as an EML file, and use an online EML to PDF converter like Zamzar or Online2PDF. Upload the EML file, convert it to PDF, and download the PDF for printing.
Benefits:
- Preserves the original formatting and layout of the email.
- Allows you to easily share and archive emails.
- Provides a consistent printing experience across different devices and operating systems.

5.3. Copying And Pasting Into A Document

If you only need to print the text of an email and don’t require the original formatting, you can simply copy and paste the content into a word processor like Microsoft Word or Google Docs.

How to Use: Open the email, select the text you want to print, and copy it (Ctrl + C or Cmd + C). Open a new document in Word or Google Docs, paste the text (Ctrl + V or Cmd + V), format it as needed, and print the document.
Benefits:
- Simple and quick for printing text-based emails.
- Allows you to easily edit and format the content before printing.
- Eliminates the need for special software or plugins.

Copy and paste into Word

5.4. Using Browser Extensions

Several browser extensions can enhance your printing experience with Gmail. These extensions offer features like print preview, customized print layouts, and direct printing from the Gmail interface.

Print Friendly & PDF:
- Features: Removes ads, navigation, and other unnecessary elements from web pages before printing. It also allows you to create PDFs.
- How to Use: Install the extension, open the email in Gmail, and click the Print Friendly & PDF icon. Customize the print preview and print or save as PDF.
Print Selection:
- Features: Allows you to select specific parts of a web page to print, avoiding unwanted content.
- How to Use: Install the extension, open the email, select the content you want to print, right-click, and choose “Print Selection.”

5.5. Forwarding To A Cloud Printing Service

Cloud printing services like Google Cloud Print (which has been replaced by more modern solutions) allow you to print from any device connected to the internet. While Google Cloud Print is no longer available, modern printers often come with their own cloud printing solutions or support standard protocols that achieve the same result.

How to Use (Modern Printers):
1. Check Printer Compatibility: Ensure your printer supports cloud printing. Most modern printers from HP, Epson, Canon, and Brother offer this feature.
2. Set Up Cloud Printing: Follow the printer manufacturer’s instructions to connect your printer to their cloud service. This usually involves creating an account and registering your printer.
3. Forward the Email: Forward the email to the printer’s designated email address (if provided) or use the printer manufacturer’s app to send the print job.
Benefits:
- Print from any device with internet access.
- Convenient for printing remotely.
- Supports a wide range of printers.

5.6. Creating A Screenshot

As the name suggest, screenshot are the best method for quickly grab something. For those cases, where you need a hard copy of the email you just need to take a screenshot then print it.

How to Use:
1. Open Email: Open the desired email on the app or web version.
2. Take Screenshot: Based on your operative system, you will press the screenshot command.
3. Print: After the screenshot has been taken, you can easily send it to your printing services.

By exploring these alternative methods, you can find a solution that best fits your needs and preferences for printing emails efficiently and effectively.

6. Why Is The Layout Different When I Print A Gmail Email?

The layout of a Gmail email can sometimes appear different when printed compared to how it looks on the screen. This discrepancy can be frustrating, but understanding the reasons behind it can help you troubleshoot and find solutions. Here are some common reasons why the layout might change:

6.1. Browser Compatibility Issues

Different web browsers interpret HTML and CSS (the languages used to format web pages) in slightly different ways. This can lead to variations in how an email is rendered on the screen and how it is printed.

Example: An email that looks perfect in Chrome might have minor layout issues when printed from Safari or Firefox.
Solution: Try printing the email from a different browser to see if the layout improves. Ensure your browser is up to date to benefit from the latest rendering engine improvements.

6.2. Printer Driver Problems

The printer driver is the software that allows your computer to communicate with your printer. If the printer driver is outdated, corrupted, or incompatible with your operating system, it can cause printing problems, including layout issues.

Solution:
- Update Printer Driver: Visit the printer manufacturer’s website and download the latest driver for your printer model and operating system.
- Reinstall Printer Driver: Uninstall the current driver and reinstall it using the downloaded file.
- Use Generic Driver: If the specific driver is causing issues, try using a generic printer driver that comes with your operating system.

6.3. CSS And HTML Rendering Differences

Gmail emails often use complex HTML and CSS to format the content. Printers, however, may not fully support all the CSS styles used in the email, leading to layout differences.

Example: Styles like custom fonts, margins, padding, and complex layouts might not be rendered correctly by the printer.
Solution:
- Simplify the Email: Copy and paste the email content into a word processor like Microsoft Word or Google Docs. Format the text using the word processor’s tools and print from there.
- Use Print-Friendly Mode: Some browsers and extensions offer a “print-friendly” mode that removes unnecessary formatting and simplifies the layout for printing.

6.4. Email Client Settings

Certain settings in your email client or browser can affect the printed layout. For example, if you have disabled background graphics or set a custom font size, it can alter the appearance of the printed email.

Solution:
- Check Print Settings: Before printing, review the print settings to ensure that background graphics are enabled and the font size is set appropriately.
- Reset Browser Settings: If you have made significant changes to your browser settings, try resetting them to their default values to see if it resolves the issue.

6.5. Missing Fonts

If the email uses fonts that are not installed on your computer, the printer may substitute them with default fonts, which can change the layout.

Solution:
- Install Missing Fonts: If you know which fonts are used in the email, try installing them on your computer.
- Use Standard Fonts: When composing emails, stick to standard fonts like Arial, Times New Roman, or Calibri, which are widely supported across different systems and printers.

6.6. Margins And Page Size

Incorrect margin settings or page size can cause the content to be truncated or misaligned when printed.

Solution:
- Adjust Margins: In the print preview window, adjust the margins to ensure that all content fits within the printable area.
- Set Correct Page Size: Verify that the page size is set to the correct value (e.g., Letter, A4) in the print settings.

6.7. Embedded Images And Graphics

Embedded images and graphics in emails can sometimes cause layout issues if they are not properly sized or formatted.

Solution:
- Resize Images: If possible, resize large images in the email to a smaller size before printing.
- Save Images Separately: Save the images separately and insert them into a word processor document for printing.
- Enable Background Graphics: Make sure that the “Background Graphics” option is enabled in the print settings so that images are printed.

By understanding these common causes and applying the suggested solutions, you can minimize layout differences and achieve more consistent and accurate prints of your Gmail emails.

7. How Do I Print A Gmail Email Without Ads And Extra Content?

Printing a clean copy of your Gmail email without ads, navigation elements, and other unnecessary content can be achieved through several methods. Here’s how you can print Gmail emails without the clutter:

7.1. Using Print-Friendly Mode

Many web browsers and third-party tools offer a “print-friendly” mode that removes ads, navigation menus, and other extraneous content from a web page before printing.

Google Chrome’s Reader Mode:
- Features: Chrome’s Reader Mode simplifies web pages for easier reading by removing ads, toolbars, and other distractions.
- How to Use:
  1. Open the email in Gmail.
  2. If Reader Mode is available (indicated by an icon in the address bar), click the icon to activate it.
  3. Print the simplified page using the browser’s print function.
Print-Friendly Browser Extensions:
- Print Friendly & PDF: A popular browser extension that removes ads, navigation, and other unnecessary elements from web pages before printing. It also allows you to create PDFs.
  - How to Use: Install the extension, open the email in Gmail, and click the Print Friendly & PDF icon. Customize the print preview and print or save as PDF.
- Benefits:
  - Removes ads and unnecessary content.
  - Provides a clean and readable print layout.
  - Offers options to customize the print preview.

7.2. Copying And Pasting Into A Word Processor

Copying the content of the email and pasting it into a word processor like Microsoft Word or Google Docs allows you to remove unwanted elements and format the text for printing.

How to Use:
1. Open the email in Gmail.
2. Select the text you want to print and copy it (Ctrl + C or Cmd + C).
3. Open a new document in Word or Google Docs.
4. Paste the text (Ctrl + V or Cmd + V).
5. Remove any unwanted elements, such as headers, footers, or ads.
6. Format the text as needed.
7. Print the document.
Benefits:
- Provides full control over the content and formatting.
- Allows you to remove unwanted elements easily.
- Suitable for printing text-based emails.

7.3. Using Browser’s Print Preview Options

Most web browsers offer print preview options that allow you to customize the print layout and remove unwanted elements before printing.

How to Use:
1. Open the email in Gmail.
2. Click the three vertical dots (More options) and select “Print.”
3. In the print preview window, adjust the settings to remove headers, footers, and background graphics.
4. Reduce margins to maximize the printable area.
5. Print the email.
Benefits:
- Allows you to customize the print layout.
- Provides options to remove headers, footers, and background graphics.
- Reduces margins for a cleaner print.

7.4. Saving As PDF And Editing

Saving the email as a PDF and then editing the PDF to remove unwanted content is another effective method.

How to Use:
1. Open the email in Gmail.
2. Click the three vertical dots (More options) and select “Print.”
3. In the print preview window, choose “Save as PDF” as the destination printer.
4. Save the PDF to your computer.
5. Open the PDF in a PDF editor like Adobe Acrobat Pro or a free online PDF editor.
6. Remove any unwanted elements, such as headers, footers, or ads.
7. Print the edited PDF.
Benefits:
- Preserves the original formatting of the email.
- Allows you to remove unwanted elements using a PDF editor.
- Suitable for printing emails with complex layouts.

7.5. Disabling Images And Background Graphics

Disabling images and background graphics in your browser or email client can help reduce clutter and save ink when printing.

How to Use:
1. In your browser settings, disable the loading of images and background graphics.
2. Open the email in Gmail.
3. Print the email.
Benefits:
- Reduces clutter by removing images and graphics.
- Saves ink when printing.
- Suitable for printing text-based emails.

7.6. Using Gmail’s Basic HTML View

Switching to Gmail’s Basic HTML view can simplify the email layout and remove many of the unnecessary elements that clutter the printed output.

How to Use:
1. Scroll to the bottom of your Gmail inbox.
2. Click the “Basic HTML” link.
3. Open the email you want to print.
  4